Industries · Staffing agencies

Staffing agencies: more customers, new revenue, less unnecessary cost.

Staffing agencies move fast, and every slow handoff costs a placement. These are the systems we would typically build and operate for a staffing or recruiting firm, using the tools it already has.

These are examples, not a package. We start with the opportunity worth the most to your business, record a baseline, and build what it needs using the tools you already have.

What we usually see

Applicants apply and wait days to hear anything, and the good ones take another offer. Contractors finish an assignment and nobody reaches out until they have found work elsewhere. Timesheets arrive late and payroll gets rushed. Clients hear from the agency when there is a problem, not before. Onboarding paperwork stalls on a missing signature.

Tools you probably already use

  • Applicant tracking such as Bullhorn, Avionté, JobAdder or Crelate
  • Job boards and your careers page
  • E-signature and onboarding forms
  • Payroll and timekeeping
  • Email, text messaging and your calendar

Where we would start

  1. 01

    Candidate intake that responds

    Every applicant gets a prompt reply, your screening questions and a way to book time with a recruiter, and complete profiles reach your recruiters with the details attached.

    What changes

    Strong candidates hear back while they are still available.

  2. 02

    Redeployment before the assignment ends

    Contractors nearing the end of an assignment are flagged to their recruiter with open roles that match their skills and history.

    What changes

    Good people stay with you between assignments.

  3. 03

    Timesheets in on time

    Reminders go to workers and client approvers on schedule, missing timesheets are flagged before the payroll cutoff, and approved hours flow to payroll.

    What changes

    Payroll stops being a Monday scramble.

  4. 04

    Onboarding paperwork that finishes

    Offer documents, tax forms and client-required acknowledgments go out for signature with reminders, and a placement is flagged if anything is still missing before the start date.

    What changes

    Start dates hold.

  5. 05

    Client check-ins on a cadence

    Hiring managers get a check-in after a worker's first week and on a regular rhythm after, with any concern routed to the account manager.

    What changes

    You hear about a problem while it is still small.

  6. 06

    A weekly desk report

    Open orders, submittals, placements, assignments ending soon and missing timesheets, in one message.

    What changes

    You see the whole desk without pulling reports from the ATS.

Scout, Forge and Sift for staffing agencies

Acquire

Scout

Find the demand you are not capturing, from missed inquiries and dormant leads to nearby customers who have never heard of you, then build the path that turns it into paying customers.

Explore Scout Expand

Forge

Turn what the business already knows and does into revenue that repeats: plans, memberships, add-ons or new services your customers would pay for.

Explore Forge Save

Sift

Find the software, vendors and manual work you pay for every month without needing all of it, and replace them without losing what they do.

Explore Sift

What stays with you

Every hiring, placement and pay decision stays with your people, and screening follows your process and employment law. AI organizes applications and drafts messages; it never rejects a candidate on its own. Connecting your tools does not authorize us to send messages or change records; every automatic action is one you agreed to, and you decide what needs review first.

Questions

Does AI decide who gets hired?
No. AI helps organize applications and schedule conversations. Screening decisions and placements are made by your recruiters, following your process and the law.
Do we have to change our ATS?
No. We work with Bullhorn, Avionté, JobAdder, Crelate or whatever you use, and connect it to your messaging, e-signature and payroll. We confirm what can connect before any work begins.
Will candidates get a flood of texts?
No. Messages are tied to a real step, like an application or an ending assignment, and people can opt out at any time.

Also in shops, studios and agencies

Your business, not a template.

Tell us where the business feels constrained. We will tell you which opportunity we would start with, what it would take, and what we would leave alone.

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